Potomac Chapter ISEE, Inc.

30th Bi-Annual Blaster's Educational Seminar

Holiday Inn Martinsburg

301 Foxcroft Ave, Martinsburg, WV

November 14 & 15, 2024

Exhibitor Agreement and Registration Form

Carefully review the following information then proceed to the very end where you can download the Holiday Inn Martinsburg floor plan as well as register on-line as a seminar exhibitor.


Join us at the Holiday Inn Martinsburg for the 30th Bi-Annual Potomac Chapter Blaster’s Educational Seminar – the largest gathering of explosive technicians in the area. This show provides access to a broad market of explosives users, products and accessories. Attendees learn about the exciting advances in the field of explosives application, research and technology. All attendees will receive a 12-hour certificate of attendance that can be used toward blasters recertification. At this year’s conference, we expect approximately 21 exhibitors which will display products, equipment, blasting tools and innovative technologies that are currently used in the explosives industry.


Please note, all Seminar Exhibitor Registration can be done online by going to the Potomac Chapter Website at www.potomacisee.org. Simply hover over Event Registration on the Home Page and click on Seminar Exhibitor Agreement & Registration Form. The Registration Form & Holiday Inn Floor Plan can be accessed by clicking the link at the bottom of the Exhibitor Agreement. All fees are conveniently linked to Pay Pal for your payment.


Conference Manager - Craig Mooney, 443-695-3945,craig.mooney@craigbit.us

Exhibit Manager - Mark Crank, 304-582-8716,mark.crank@austinpowder.com


About the Holiday Inn Martinsburg in Martinsburg, WV:

The two-day Blaster’s Educational Seminar will be held in their Ballroom and is scheduled for November 14th and 15th, 2024, beginning at 7am each day.



Reservations for lodging can be made at the Holiday Inn Martinsburg by calling 304-267-5500. Be sure to mention the Potomac Chapter ISEE, Inc for special rates.


Exhibitor Agreement:

All exhibitors will be given the opportunity to present their products and services to their audience in the most effective manner. Please note that adjustments in booth locations due to traffic patterns and fire codes may occur after booth selection. The Conference Manager will establish guidelines to make this possible, while at the same time allowing flexibility within each exhibit.


Assignment and Cancellation Policy:

Conference exhibit space will be assigned on a first payment receive basis using the date and time of receipt of the completed Exhibitor Registration Form. This form must include priority of booth choices, number one through five, for us to complete assignments. No exhibitor may assign or share any part of his space with any any other company without prior approval of the Conference Manager. The Conference Manager reserves the right to reassign space in case of changes in the number or positioning of booths, or to fill spaces. Complete registration and fee must be submitted with the signed Exhibitor Registration Form to secure booth space. Cancellations should be communicated to the Exhibit Manager prior to the exhibit opening.


Refund Policy:

No refunds will be made for cancellations. Confirmation of space will be sent to the Exhibitor when a signed Exhibitor Form is processed with payment to the Potomac Chapter ISEE, Inc.


Booth Rental:

Booth space is approximately 10 feet deep by 10 feet wide. Due to limited space, each exhibitor will be limited to one booth space


Exhibitor Check-In and Badge:

A registration badge will be distributed to one individual for each registered Exhibitor. Admission will be by badge only which is not transferable. Lending badges or bringing unauthorized persons will not be permitted. The check-in schedule is as follows:

    Exhibitor Registration    Wednesday    11/13/24    3pm

    Registration        Thursday      11/14/24    7am


Exhibit Company Designation:

This agreement is between the Potomac Chapter ISEE, Inc and the Exhibitor, it is not transferable. Exhibitor agrees that Exhibitor’s company name will be the only company name to be used in connection with their exhibit booth.


Set Up:

Exhibitors may begin setting up at 3pm on Wednesday 11/13/24. All exhibits must be in place by 7pm on 11/13/24, for review by the Conference and Exhibit Managers. Set up hours will be as follows:


Exhibit Hours:

Thursday    7:00am – 7pm    Happy Hour in Exhibits @ 5pm – 7pm

Friday     7:00am – 2pm

Exhibitors will be admitted to the exhibit hall one hour before and one hour after exhibit hours.


Exhibit Tear Down:

All exhibits must remain intact until exhibits close. Exhibitors who tear down prior to the scheduled tear down time will not be included in the advanced exhibit selection process for the next bi-annual conference. Tear down hours will be as soon as the conference is over. Exhibit teardown will NOT be permitted during the conference since the conference and exhibit area are in the same room and general area.


Management Rights and Obligations:

The Potomac Chapter ISEE, Inc agrees to provide a clean, comfortable, and secure hall. Accordingly, the Exhibit Manager may control the aisles and lines of sight in the exhibit area, limit booth heights, space sizes, placement of signs and logos as well as distribution of literature/materials. The Exhibit Manager may also add other rules and publish them later to become part of this agreement or may cancel this Agreement if these rules are not followed.


Exhibitors Rights and Obligations:

Exhibitors agree to conduct themselves in an orderly manner, to abide by all laws and regulations of the exhibit site, comply with show rules established by the Seminar Committee and to have regard for other exhibitors. Exhibitors also agree to maintain their display and staff their booth. ONCE THE CONFERENCE SPEAKERS BEGIN, WE MUST HAVE COMPLETE SILENCE IN ORDER FOR THE ATTENDEES TO HEAR THE SPEAKERS. WE WILL SIGNAL WITH A BELL TO ALERT EVERYONE TO RETURN TO THEIR SEAT SO THE NEXT SESSION CAN BEGIN.



Security is the exhibitor’s responsibility. Although the Exhibit Hall will be locked after hours, the Potomac Chapter ISEE, Inc cannot be responsible to the exhibitors for lost, stolen or damaged merchandise or displays.


Suggestions and or Complaints:

Exhibitors who have questions, suggestions or problems should first contact the Exhibit Manager to resolve disputes. Suggestions may also be submitted in writing to the Conference Manager. In addition, each year an Exhibitor Survey is distributed, and results are used by the Seminar Committee to improve next year’s program. Comments are also reviewed by the Seminar Committee which recommends policy changes.



Exhibitors specifically agree to follow all provisions of the local fire code and applicable federal regulations including those established by the Bureau of Alcohol, Tobacco and Firearms. Note: the exhibit hall is designated a non-smoking area.


Music and Sound:

The use of sound systems or equipment producing sound should be kept to a minimum. The Exhibit Manager will determine at what point sound constitutes an interference with others and must be discontinued or curtailed. U.S. copyright laws require a license for public performance of copyrighted musical works and other recordings. It is the responsibility of the Exhibitor to obtain a license when necessary before using music or recordings. By signing the attached Exhibitor Registration Form, the Exhibitor hereby agrees to indemnify the Potomac Chapter ISEE, Inc and the Holiday Inn Martinsburg against all claims based on copyright infringement or failure to obtain a license or pay royalties for music and other recordings.


Announcements/PA System:

Use of the PA system is limited to Conference Management. Exhibitors or attendees can not be paged except in cases of emergency.


Hold Harmless Clause:

Exhibitors assume the entire responsibility for their own exhibit and agree to protect, indemnify, defend, save and hold the International Society of Explosives Engineers, the Potomac Chapter ISEE, Inc and the Holiday Inn Martinsburg and their respective employees and agents harmless against all claims, losses and damages to persons, property, governmental charges or fines, acts of God, fire, strike, treat of strike, civil unrest and attorneys fees arising out of or caused by an Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof, excluding any such liability caused by the sole negligence of the International Society of Explosives Engineers, the Potomac Chapter ISEE, Inc and the Holiday Inn Martinsburg, their respective employees and agents.


Booth Fee Includes:

Continental breakfast, coffee breaks, hosted lunches and both set up, skirted table and one exhibitor badge.



Exhibitor acknowledges that neither the Potomac Chapter ISEE, Inc or the Holiday Inn Martinsburg will maintain insurance covering each Exhibitor’s property and that is the sole responsibility of each Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor.


No-Show Policy:

Last minute cancellations should be communicated to the Exhibit Manager prior to the exhibit opening. Space that is not paid for or paid for but not occupied, as of the set-up deadline will be resold, or otherwise used, as if the space had been cancelled.


This Agreement:

The language in this written Exhibitor Agreement and Registration Form is to be interpreted according to the laws of the State of WV and constitute the complete Agreement between the Exhibitor and the Potomac Chapter ISEE, Inc. Any changes must be made in writing.


Click here to access the Exhibitor Registration Form.